1. Executive Support to the Rabbi

• Ensure all activities are aligned to the vision of the Rabbi and the Board of the shul.
• Manage the Rabbi’s diary, appointments and schedule, co-ordinating meetings and managing correspondence.
• Act as the first point of contact for congregants wishing to meet with or speak to the Rabbi.
• Provide confidential administrative and ad hoc support.

2. Marketing, Communications & Community Engagement

• Utilise AI tools to enhance communication and administration
• Use AI to enhance and expedite creative outputs
• Manage all communication channels using tech and AI tools
• Maintain and update the WordPress website and manage social media platforms.

3. Congregant Relationship Management

• Foster positive relationships between the congregation and the Shul.
• Coordinate the Bar and Bat Mitzvah Club including communications and payment follow-up.
• Professionally manage enquiries, concerns and complaints.
• Liaise with families regarding aliyot, sponsorship opportunities and event arrangements.

4. Database Administration

• Maintain and update the congregation’s membership database including significant lifecycle events and a milestones.
• Generate and distribute yahrtzeit notices and prepare weekly birthday, anniversary and yahrtzeit reports for the Rabbi.

The ideal candidate will have the following competencies:

• Previous experience as a Personal Assistant, Executive Assistant, Office Administrator, Community Coordinator or in a similar client-facing administrative role, is essential
• Previous exposure to AI and other tech tools for managing workflow.
• Experience supporting senior executives or leadership is desirable
• Experience managing a variety of Social Media channels, essential
• Experience coordinating events or community programmes is advantageous.

• Excellent verbal and written communication skills with the ability to build strong relationships.
• Professional, empathetic and approachable communication style with a strong customer service orientation.
• Ability to manage sensitive conversations with discretion and diplomacy.

• Experience managing confidential information.
• Database administration experience.
• Exceptional organisational skills with strong attention to detail.
• Excellent diary and calendar management.
• Strong coordination abilities, with the ability to prioritise multiple competing demands.

• Computer literate with Microsoft Office proficiency and CRM experience
• Comfortable using AI productivity tools.
• Previous experience within a religious, non-profit or membership organisation would be beneficial.
• Ability to read and understand basic Hebrew, desirable
• Knowledge of the Jewish holidays and milestones, desirable
• Engaged with progressive tech tools and AI to optimize daily administrative functioning within the organisation.
• Excited and in-touch with how to use AI beyond its use as a search tool.

Click on the APPLY NOW / DOWNLOAD APPLICATION button below

Closing date for applications: 4 September 2026

If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful