• Calendar management, scheduling meetings and calls: super organised to make sure balls aren’t dropped, including preparing and sending reminders for important events
• Tracking open business tasks (documents, payments, paperwork with authorities)
• Assist with compiling meeting presentations and business reports, memos and agendas
• Communication management: Handling emails, calls, and supplier/customer communication.
• Light marketing support: social media updates, light content.
• Negotiate quotes and better deals for expo’s and generally dealing with suppliers
• Run and manage the office day to day
• Travel Management: Manage all travel (local and international) arrangements, including flights, accommodation, visas, transport, itineraries for delegates, and invoices
• Managing personal and business-related errands, payments and bookings, assisting with daily-life coordination.

The ideal applicant will have the following competencies: 

• Minimum of 3–5 years’ experience in a Personal or Executive Assistant role, ideally in a dynamic entrepreneurial environment.
• Proven track record of managing both business and personal tasks for a senior leader or entrepreneur.
• Exposure to environments requiring independent decision-making and multitasking across operational, marketing, and personal domains.

• Excellent communication skills in English—both verbal and written—with the ability to draft professional emails and liaise confidently with suppliers, clients, and service providers.
• Strong interpersonal skills, with a warm, professional presence and the ability to interact effectively with internal teams and external stakeholders.
• Comfortable handling confidential information with the highest level of discretion.

• Exceptionally organised with outstanding calendar, time, and task management abilities.
• Able to manage complex schedules, track multiple priorities, and coordinate projects with minimal supervision.
• High attention to detail and accuracy; thrives in fast-paced, ever-changing environments.
• Capable of running the office independently and ensuring the smooth flow of administrative operations.

• Proficiency in Google Workspace (Docs, Sheets, Drive, Calendar), Outlook, and WhatsApp Business.
• Familiarity with Canva or similar design tools is an advantage.
• Energetic, adaptable, and proactive with a strong sense of initiative.
• Comfortable negotiating quotes and coordinating logistics for events, travel, and business operations.
• Flexible, upbeat personality with a good sense of humour and ability to bring positivity into high-pressure situations.
• An eye for style and aesthetics is a bonus—helpful in reviewing content, presentations, or design outputs.

Click on the APPLY NOW / DOWNLOAD APPLICATION button below

Closing date for applications: 16 September 2025

If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful