1. Operations and Administration

• Streamline and optimise operational processes and procedures.
• Manage procurement processes, including food, materials, and resource requisitions.
• Oversee stock management and distribution to all centres.
• Maintain and update procurement policies and administrative systems.
• Ensure proper record management of donation and compliance documentation.
• Manage petty cash withdrawals and operational disbursements.
• Support driving services when required.
• Oversee donation-in-kind administration.
• Promote cost-effective procurement and supplier management practices.

2. Facilities and Vehicle Management

• Maintain and develop all facilities to ensure safe, child-friendly environments.
• Coordinate routine and emergency maintenance across all sites.
• Manage alarm, security systems, and service providers.
• Ensure vehicle inspections, servicing, licensing, insurance, and compliance.
• Monitor operational finances including fuel, repairs, and maintenance.
• Maintain asset and inventory registers.
• Ensure compliance with Occupational Health & Safety requirements.
• Manage insurance claims and follow up on damage or theft incidents.

3. Centre Compliance

• Ensure compliance with all legislative and policy requirements.
• Support NPO registration and Department of Social Development (DSD) compliance.
• Implement DSD audit recommendations related to operations and maintenance.
• Ensure all projects align with the Children’s Act and relevant regulations.
• Maintain fire equipment, first aid supplies, and safety compliance standards.

4. Service Provider Management & Partnership Development

• Maintain an up-to-date database of vetted service providers.
• Source quotations and negotiate competitive pricing.
• Oversee supplier vetting and compliance documentation.
• Maintain strong relationships with landlords, security providers, and operational partners.
• Represent The Homestead at relevant meetings and operational forums.
• Ensure timely communication with stakeholders and partners.

5. In-Kind Donation & Stock Management

• Ensure compliance with all legislative and policy requirements.
• Support NPO registration and Department of Social Development (DSD) compliance.
• Implement DSD audit recommendations related to operations and maintenance.
• Ensure all projects align with the Children’s Act and relevant regulations.
• Maintain fire equipment, first aid supplies, and safety compliance standards.

6. Project Management

• Develop and coordinate operational and CAPEX project plans (e.g., building upgrades, refurbishments).
• Identify and mitigate project risks.
• Coordinate organisational events and logistics.
• Work closely with the Executive Director and Programme Managers to deliver projects within approved budgets and timelines.

The ideal applicant will have the following competencies: 

• Bachelor’s degree in Business Administration, Non-profit Management, or a related field is essential.
• Minimum 5 years’ experience in operations management, financial management or administration, preferably within an NGO or social development environment.
• Experience managing procurement, facilities, compliance, and operational projects.
• Proven ability to manage multiple sites or programmes simultaneously.

• Excellent written and verbal communication skills.
• Strong stakeholder engagement and relationship management skills.
• Ability to negotiate effectively with suppliers and service providers.

• Strong time management skills with the ability to prioritise and handle a complex, varied workload.
• Strong planning, coordination abilities.
• High attention to detail and financial accountability.
• Skilled in managing systems, policies, and compliance processes.

• Knowledge of procurement processes and budget control.
• Understanding of OHSA and relevant legislative compliance.
• Valid driver’s licence essential.
• Proficiency in MS Office and administrative systems.
• Ability to work under pressure and respond effectively to emergencies.

Click on the APPLY NOW / DOWNLOAD APPLICATION button below

Closing date for applications:  1 March 2026

If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful