1. General office administration and projects coordination

• Serve as the primary point of contact for queries, reception, front office, messaging, scheduling, and telephone duties for the Executive Director
• Handle general correspondence on behalf of the Executive Director.
• Provide support to the Management Committee on all project-related administrative tasks.
• Manage meeting room bookings and coordinate catering.
• Coordinate events and oversee all matters related to the running of the office.
• Liaise with UOS JHB and the Office of The Chief Rabbi.
• Take minutes of meetings as and when required (including after-hours meetings).

2. Marketing, fundraising and social media administration

• Manage content for Facebook, Instagram, websites, and other social media platforms.
• Design, implement, and maintain donor databases.
• Oversee donor communications.
• Compose thank-you, mazaltov, and condolences messages.

Acting as the first point of call for all queries, the right incumbent must have the following:

• Matric is essential, undergraduate degree is advantageous.

• Atleast 5 years’ previous experience in senior coordination, project administration or administration position is essential.
• Exposure to marketing and communication related duties is desirable.
• The applicant assuming this position could be liaising with the highest Orthodox leadership structures and as such, respect for Orthodoxy and adherence to a modest dress-code at work are essential.

• Essential: Strong computer literacy and proficiency in Microsoft Office Suite.
• Experienced in managing online communications, including MailChimp, web, and social media platforms.
• Knowledge of graphic design applications is advantageous.
• Customer-focused with a friendly demeanour and a passion for service excellence.
• Trustworthy and reliable, with the ability to manage confidential information effectively.

• Proficient in responding to queries, handling complaints, and managing difficult situations and personalities with calm and rational demeanour
• Dynamic yet empathetic, capable of building positive rapport with individuals of all ages and stages of life.
• Exceptional command of the English language, with strong proofreading and editing skills.
• Excellent telephonic etiquette, able to communicate professionally.
• A confident team collaborator, able to work autonomously while maintaining open communication channels with the team.
• Accountable, responsible, and reliable with strong attention to detail.

• A highly organized, resilient, and efficient individual capable of multitasking and performing well under pressure.
• Systems-oriented, adept at introducing and maintaining structure in the work environment.
• A proactive individual with a strong sense of initiative.

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Closing date for applications: 14 February 2025

If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful