HALF DAY Administrative Assistant – Visual Creations
ABOUT THE ORGANISATION AND THE ROLE
Visual Creations is a creative event and function décor company, delivering exceptional visual effects, décor, and props to a range of corporate and private clients across South Africa. Known for its flair, energy, and attention to detail, the company is now looking for an efficient and proactive Administrative Assistant to join its team.
This role is ideal for someone who thrives in a flexible, fast-paced environment and enjoys bringing structure and calm to the chaos of the event world. You will work directly with the director and key team members, supporting all-round office administration and operations.
MAIN DUTIES & RESPONSIBILITIES
1. Front desk/reception duties:
As the first port of call and the face of the organisation:
- Greet visitors, clients,
- Answer incoming calls, route them, and take messages
- Manage the reception area to keep it tidy and presentable
- Maintain the office environment and ensure equipment is functioning
2. Administrative duties
Provide comprehensive administrative support to the business:
-
- Keep daily attendance registers and monitor staff leave
- Handle general correspondence and administrative documentation
- Handle incoming/outgoing mail, packages, and couriers
- Prepare documents for freight (forex)
- Maintain filing systems
- Order and track office supplies and stationery
- Maintain staff register & payroll
- Prepare leave reports and update payroll records monthly
- Provide event schedule list for all events
3. Accounts/Admin Tasks
- Invoice handling: Receive, check, and log supplier invoices in the system and send to accountant
- Creditors management: Track outstanding bills, match invoices to POs,
- check receipts, submit to accountant
- Basic bookkeeping: Data entry for invoices, receipts, and payments into accounting software
- Reconciliation support: Provide documents for monthly creditor reconciliations
- Filing: copies of all invoices, credit notes, and supplier contracts
- List of all payments due month end
- Obtain supplier quotes for events
- Coordinate with service providers such as IT, Telkom, etc.
REQUIRED SKILLS & EXPERIENCE
The ideal applicant will have the following competencies:
1. Work experience and industry exposure
- Atleast 4 years of strong administrative experience, ideally with bookkeeping or payroll exposure
- Experience in or understanding of the events industry is advantageous
- Experienced in Excel and Pastel essential
2. Strong Communication and Interpersonal skills
- Excellent verbal and written communication
- Able to multi-task and work autonomously while maintaining open channels of communication
with a team. - Ability to liaise confidently with suppliers, vendors, and team members.
3. Excellent Administration and Organisational Skills
- Highly organised with excellent attention to detail
- Able to manage multiple responsibilities under pressure
- A proactive and solutions-oriented mindset
4. General
- Own transport is essential
- Proficient in Microsoft Office, Excel and Pastel.
- Independent thinker and self-starter
- Creative problem solver who can bring order to chaos.
Interested?
Please email your CV and a brief cover letter to: vincent@visualc.co.za
Closing date for applications: 5 June 2026
If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful
Job Features
| Job Category | Admin, Office & Support |
| Location: | Montague Gardens |
| Reporting to: | Director |
| Nature of contract: | Permanent |
| Salary range: | R10 000/month |
| Hours of work: | Half day: 9am - 1.30pm |
| Closing date for applications: | 5 June 2026 |
| Interested? | Please email your CV and a brief cover letter to: vincent@visualc.co.za |