1. General administration and logistics:

• General administration using Microsoft office suite (Outlook, Excel, Word, PowerPoint)
• Use of cloud-based platforms like Google Drive and Dropbox for document sharing
• Database management
• Minutes of meetings
• Management and application of online platforms: DropBox; Zoom; Typeform; SurveyMonkey; Mailchimp
• Ordering of stationery and supplies
• Managing printing requirements
• Booking venues and liaison with venue staff
• Arranging catering/menus for events
• Managing (organisation and community) calendars and event schedules
• Manage deliveries – be present for logistics support for all events, or as required
• Knowledge of tech requirements for presentations, workshops, and seminars is useful
• Manage online and in-person registrations for all events, workshops, and applications for new cohorts, as well as all administration relating to the set-up and breakdown of these events (including tech set-up)
• Post event evaluation.

2. Financial administration:

• Excellent record keeping
• Tracking/recording of donor schedules/pledges
• Work with all team members, including accounts dept
• Generating quotes for organisational requirements
• QR codes/SnapScan/ donation payment methods
• Admin support to director, professional team, fundraiser and other specialists, including Advisory Board.

3. Marketing/Branding:

• Posting on social media channels:  Facebook, LinkedIn, website, Jewish community platforms
• Events and related communications
• Recruitment for workshop and programme attendance and managing communication and responses
• Design of marketing collateral using Canva and other online design platforms
• Website maintenance
• Manage YouTube channel and video content.

• At least 4-5 years’ administration experience.
• Knowledge of the community and the NGO sector is important
• Exposure to social media administration is a distinct advantage.

• Excellent command of English (verbal and written) is essential with a clear and concise communication style 
• Ability to effectively liaise with all stakeholders
• Ability to communicate telephonically in an effective and professional manner
• Strong inter-personal skills with the ability to communicate effectively across a number of teams.

• Highly organised, systems oriented, comfortable working in an unstructured environment
• A flexible, self-driven individual with strong attention to detail
• A proactive individual who uses their initiative to ensure service and performance of a high standard
• Methodical and process oriented with strong attention to detail for record keeping and report writing
• Able to work autonomously while maintaining open channels of communication with the team
• Willing to take instructions and carry out the requirements of organisation and team
• Research requirements on request.

• Good computer literacy (Microsoft Office Word, Excel and Outlook) is essential
• Skilled in basic graphic design e.g. Canva or design programmes is advantageous
• Applicant must be available and flexible to work both in person and at home, especially for director/team briefings
• Available to carry out/be present for EOLI programmes on Sundays and evenings when required.

Email Loren for an application form: recruitment@staffwise.org
Closing date for applications: 23 September 2022

If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful