1. Project and Financial Administration

• Process Meals on Wheels and Foodbank client costs on Xero Projects
• Capturing invoices on Xero accounting software
• Maintain and update spreadsheets for vouchers and petty cash
• Ensure all financial documentation is complete and approved
• Issue S18A certificates and manage records for IT3d submissions
• Prepare donor communication and thank-you letters when needed.

2. OHS and Compliance Coordination

• Act as the main SHE Representative (17.2), maintaining OHS files, appointments, and meeting minutes
• Coordinate HIRA inspections and fire drills for all relevant sites
• Support DSD inspections, ensuring compliance with OHS and DSD standards
• Track servicing of fire extinguishers and first aid kits across sites.

3. Maintenance and Office Support

• Assist with sourcing quotes and managing maintenance tasks
• Coordinate insurance claims in support of senior staff
• Order and manage stock of office supplies, stationery, water, ink/toner, and client-specific items
• Maintain accurate records for all purchases and procurement processes.

4. Donor and Communications Support

• Maintain donor records and identify recipients for thank-you notes
• Assist in drafting and sending out birthday, anniversary, and donation letters
• Collaborate with the fundraising team to track goods and cash donations.

• Basic Bookkeeping, debtors and creditors knowledge required
• At least 1-5 years’ financial administration experience
• Experience working with Xero accounting software is a distinct advantage
• Experience working in non-profit or compliance-heavy environments advantageous
• Must have experience working with cross functional teams.

• Excellent verbal and written communication skills with the ability to liaise with contractors, donors, and stakeholders professionally
• Able to manage difficult situations and personalities in a calm and rational manner
• Caring and compassionate disposition with service excellence approach to internal and external stakeholders
• Strong team collaboration and organisational support capabilities.

• Familiarity with issuing Section 18A certificates and donor recordkeeping
• Comfortable managing petty cash and voucher systems
• Able to coordinate OHS and compliance inspections
• A flexible, self-driven individual who is able to work autonomously while maintaining open channels of communication with a team
• Highly organised, systems oriented and efficient individual who can multitask and work well under pressure
• Must be accurate when working with figures and deadline-oriented.

• Proficient in Microsoft Suite (Word, Excel, Outlook), Proficient in Excel and data tracking
• Trustworthy and reliable with the ability to manage confidential information in a discrete and sensitive manner
• Knowledge and experience of the Jewish Community and Jewish way of life will be an advantage.

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Closing date for applications: 9 March 2026

If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful