• Calendar Management: Efficiently organise and manage the CEO’s calendar, ensuring optimal use of time and prioritising key activities.
• Communication: Act as the primary point of contact between the CEO and internal/external stakeholders. Handle emails, calls, and correspondence with professionalism and confidentiality.
• Meeting Coordination: Plan, coordinate, and schedule internal and external meetings and prepare necessary materials. Attend meetings, take minutes, and follow up on action items.
• Travel Arrangements: Arrange travel itineraries, including flights, accommodations, and ground transportation, ensuring the CEO’s smooth and comfortable travel experience.
• Document Management: Maintain and organise important documents, files, and records, ensuring easy accessibility and confidentiality.
• Task Prioritisation: Assist in prioritising tasks, managing deadlines, and promptly addressing critical responsibilities.
• General: Ad hoc administrative duties as and when required.

The ideal applicant will have the following competencies: 

• Proven experience as an Executive Assistant or similar role, supporting high-level executives.
• Experience working in a demanding and fast-paced environment.

• Exceptional verbal and written communication skills with the ability to liaise with clients in a professional manner.
• A mature, confident and responsible individual who is friendly and accessible.
• Strong networking and inter-personal skills
• “Can do” attitude.

• Highly organized and efficient individual who understands how to prioritise, works well under pressure to meet tight deadlines.
• A self-driven, proactive individual who is able to work independently and collaboratively in a fast-paced environment.
• A detail-oriented and results-driven professional.
• A resilient person who can handle pressure in a calm and confident manner.
• Possess flexibility and adaptability to manage changing work requirements and varying volumes of work.
• Ability to problem solve.

• Discretion and trustworthiness when handling confidential information.
• Proficient in Microsoft Office Suite and other relevant software.
• Drivers licence and own car that can be used for work purposes.
• Living on the Atlantic Seaboard or CBD area would be beneficial.

To apply: Please send your CV and cover letter to justine@lancerealestate.co

Please include “Executive Assistant to CEO Application” in the subject line.

Closing date for applications: 5 December 2024

If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful