1. Organisational Administration Support

• Work with the Executive Director to provide administrative support for Mensch organisational Projects, using Monday.com.
• Manage and maintain Mensch’s stakeholder database using Excel and Monday.com
• Create and maintain a digital (OneDrive) and paper filing system for general admin and all projects.
• Daily office administration: Receive and distribute mail and packages, schedule courier deliveries, order office supplies, and execute other office administrative support as needed.
• Execute project and organisational bookkeeping tasks such as creating invoices, managing bills, and tracking payments.
• Organise and coordinate internal and external meetings.
• Take detailed notes during team, client, and board meetings, and provide meeting notes and minutes.
• Adhere to the organisational budget by monitoring expenses and implementing cost-saving measures.
• Create MS Office Templates for organisation and programme needs.

2. Project Administration Support

• Manage and provide logistical support of the planning, set-up, and running of events to include venue bookings, vendor bookings, catering, merchandise, and procurement (online and in-shop)
• Manage and develop vendor and resource database.
• Administrative support for the distribution of event marketing and RSVP processes on Mailchimp, email, Quicket, Zoom, social, and print media.
• Provide administrative support for online Zoom workshops.
• Attend events providing all logistical support.
• Capture participant feedback for monitoring and evaluation purposes, using existing templates, to support programme improvement and development.

The ideal applicant will have the following demonstrable competencies: 

• At least 5 years’ experience in an administrative or coordinator role
• A qualification in Administration would be advantageous.
• Exposure to the non-profit sector/ Mensch/ and the Jewish community is advantageous.

• Strong interpersonal skills with the ability to communicate effectively.
• Excellent writing skills, with a clear and concise communication style and the ability to effectively liaise with people of all ages and stages of life.
• Ability to communicate telephonically effectively and professionally.
• Self-Management and Teamwork: Ability to work as a collaborative team member in an open-office environment.
• Able to work effectively under pressure, adapting to a changing environment, and contribute to problem-solving.

• Methodical and process-oriented with the ability to develop and implement systems and processes to streamline operations.
• Excellent organisation, planning, and multi-tasking skills with the proven ability to set priorities and meet tight deadlines with minimal supervision.
• Ability to observe standard office policies and procedures.
• Digital fluency: Ability to acquire and maintain proficiency in all requisite computer applications, software, and tools to successfully perform job responsibilities and duties. This includes the Microsoft Office suite, Monday.com, Mailchimp, Facebook, WhatsApp, and Quicket
• A flexible, self-driven individual with strong attention to detail.
• A proactive individual who uses their initiative to ensure that service and performance are always to a high standard.
• Able to work autonomously while maintaining open channels of communication with a team.

• Personal attributes: Takes initiative, displays a strong work ethic, and maintains a positive attitude.
• Motivated and self-directed mindset with the ability to exercise independent judgment related to the daily administration of the organisation and its projects. Must be persistent and able to work well with those with differing skills and working styles.
• Confidentiality: Proven ability to maintain confidentiality on work-related issues and maintain a high degree of professional etiquette and decorum.
• Interested and excited about new tech tools and the use of AI to enhance workstreams.
• A passion and interest in working in the non-profit sector.

Click on the APPLY NOW / DOWNLOAD APPLICATION button below

Closing date for applications: 19 August 2025

If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful