• Matching supplier invoices for goods purchased on Pastel, checking prices and quantities, and following up on variances.
• Prices checked against relevant rate sheets for each supplier
• Obtain quotes (when no rate sheets are available) and check final invoices against quotes
• For services the invoice will be processed to the relevant cost/expense once approved
• Monthly supplier reconciliations.

• Imports: Costings done on Excel, checked and signed off before being processed on Pastel.
• Costings processed with a sense of urgency, as this affects the costings when invoicing customers.

• Payments of foreign suppliers prepared and collation of the correct customs documents for the bank.
• Cash payments will need to be loaded as and when required, after invoices have been authorised for payment.
• Preparing payments sheet for Directors to approve payments.

• Prepare month-end payment schedule and supporting documents, as well as reconciliations.

WEEKLY:

• Has capability to do all front desk functions, including invoicing, reception, picking, able to serve as a back-up when needed.
• Available for machine invoicing, ad-hoc.

MONTHLY:

• Calculate ink orders using Pastel Inventory Master
• Manage back orders
• Monthly Sales Master analysis
• Input expense claim forms
• Analysis of credit card so that expenses are posted in Pastel timeously
• Monthly Bank Overdraft calculation – to be sent to bank on the 15th of each month.
• Update of Loyalty Programme schedule

The ideal applicant will have the following competencies: 

• Minimum 2 – 3 years’ experience in a Creditor or bookkeeping role, essential
• Previous experience on Pastel, desirable
• Accounting or Bookkeeping Degree or Diploma, desirable
• Intermediate excel skills

• Ability to communicate well with a wide variety of audiences
• Excellent verbal and written communication skills.
• Good telephonic communication skills.

• An organised and methodical individual
• Systematic, consistent and structured approach to work; able to implement systems and processes to improve efficiencies.
• A confident team collaborator who is self-driven and highly organized
• Strong attention to detail.

• Financial acumen and understanding is essential
• Engaged and committed individual, looking to immerse oneself in the business
• Ability to work autonomously
• Trustworthy and reliable
• Good computer literacy with a specific requirement to have a good working knowledge of Excel.

Click on the APPLY NOW / DOWNLOAD APPLICATION button below

Closing date for applications: 18 November 2024

If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful