Administrative Assistant (Finance Department) – Union of Orthodox Synagogues (UOS Cape)
ABOUT THE ORGANISATION AND THE ROLE
The UOS is the representative body for the Orthodox Jewish community in South Africa and plays a vital role in managing communal, religious, and administrative functions. The Finance Department is seeking a reliable and detail-oriented Administrative Assistant to support the team in a half-day capacity.
This is a vital back-office role suited to someone with excellent organizational skills, financial admin know-how, and a strong sense of integrity. The successful candidate will be responsible for managing correspondence, supporting financial document management, and ensuring smooth daily operations within the finance team.
MAIN DUTIES & RESPONSIBILITIES
- Provide administrative support to the Finance Department
- Draft and process correspondence professionally
- Respond to internal and external queries via phone and email
- Organise, file, scan, and archive financial records
- Maintain accurate logs and spreadsheets for finance-related tasks
- Enter data for accounts payable and receivable
- Support end-of-month and year-end procedures
- Process employee expense claims and assist with petty cash reconciliation
- Ensure compliance with financial policies and internal controls
- Handle specific duties such as burial grave reservations at the United Chevra Kadisha
- Perform general administrative and clerical tasks as needed.
REQUIRED SKILLS & EXPERIENCE
The ideal applicant must have the following competencies:
1. Education & Qualifications
- Matric essential
- Certificate in finance, accounting, or business admin advantageous.
2. Work experience and industry exposure
- At least 3–5 years’ experience in administrative roles, preferably in a finance environment
- Basic understanding of financial systems and protocols.
3. Strong Communication and Interpersonal skills
- Strong written and spoken communication in both English and Afrikaans
- Able to liaise confidently with internal teams and the public
- Reliable, discreet, and professional in handling confidential matters.
4. Excellent Administration and Organisational Skills
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Proficiency in Sage and/or Pastel or similar accounting software is desirable
- Familiarity with data entry, financial documentation, and office equipment
- Organised, and detail-oriented.
5. General
- A high level of integrity and confidentiality.
- Punctual, presentable with a clear personal record and professional demeanour
Interested?
Click on the APPLY NOW / DOWNLOAD APPLICATION button below
Closing date for applications: 12 September 2025
If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful
Job Features
| Job Category | Admin, Office & Support, Community & Social Welfare, Finance |
| Location: | Gardens, Cape Town |
| Reporting to: | Head of Finance |
| Nature of contract: | Permanent |
| Start date: | 1 October 2025 (or sooner if available) |
| Hours of work: | Half-day position (mornings preferred; negotiable) |
| Salary range: | R10,000 – R13,000 / month (based on experience) |
| Benefits: | Pension, Jewish Holidays |
| Closing date for applications: | 12 September 2025 |
| Interested? | Click on the APPLY NOW / DOWNLOAD APPLICATION button below |