1. General Administration

• Oversee day-to-day office functions including stationery and consumable orders.
• Coordinate with service providers and manage maintenance tasks for the office premises.
• Handle courier and postage duties, telephone answering, and document filing.

2. Financial & Banking Administration

• Manage beneficiary database, remove outdated entries, and conduct six-monthly reviews.
• Set up and process weekly/monthly payments for trust entities.

3. Medical Aid & Insurance Coordination

• Submit and reconcile medical aid claims and statements.
• Review and correct responses, ensuring all documents are filed.
• Maintain insurance files, process claims, and perform monthly reconciliations.

4. Insurance Administration

• File annual policies
• Submit insurance claims and file supporting documentation
• Process a monthly reconciliation of outstanding claims.

5. Vehicle and Property Administration

• Manage documentation and annual registrations for the Trust’s vehicles.
• Support beneficiaries with residential property repairs, coordinating with contractors and obtaining necessary approvals.

The ideal applicant will have the following competencies: 

• Matric essential; relevant Office Admin diploma or degree advantageous.
• Atleast 5–10 years’ experience in a similar administrative or secretarial role.
• Exposure to financial admin duties will be beneficial.

• Excellent verbal and written communication skills with the ability to liaise with clients and service providers across all levels of seniority.
• A mature, confident and resilient individual who is friendly and accessible.
• A flexible, self-driven individual who is able to work autonomously while maintaining open channels of communication with the team.
• Trustworthy and honest with the ability to manage confidential information in a discrete and sensitive manner.
• Customer focused and friendly with a passion for service excellence.

• Highly organised with the ability to multitask and priories effectively
• Systems orientated with attention to detail and the quality of the work
• A proactive individual who uses their initiative to ensure service and performance are always to the highest of standards.
• Possess flexibility and adaptability to manage changing work requirements and varying volumes of work.

• Strong working knowledge of Microsoft 365: Excel, Word and Outlook with knowledge of Google docs and working in the cloud.
• Knowledge of Pastel an advantage.

Click on the APPLY NOW / DOWNLOAD APPLICATION button below

Closing date for applications: 9 June 2025

If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful