1. Frontline duties

• Operate switchboard, taking messages where applicable
• Receive visitors and make them feel welcome
• Develop a personal familiarity with all members of the community.

2. General Office Administration

• Oversee all office administration including ordering of stationery and office consumables
• General filing and printing.
• Coordinate with all service providers when required.
• Arrange daily, weekly and monthly schedules for Rabbi and congregation
• Liaise with committees and sub-committees and take minutes at monthly Committee meetings and AGM.
• Keep an updated google drive with all the congregations’ important documents eg constitution, meeting minutes, etc
• Other ad hoc administration duties as and when required.

3. General Finance and HR

• HR – keep up to date records and supervise all staff including casual, kitchen and security staff.
• Finance – work closely with community’s bookkeeper to manage finance function. This includes but is not limited to:

º Preparing Yom Kippur appeal and reconciling.
º Managing salaries and casual wages
º Managing cash flow and Petty Cash
º Managing and liaising with debtors
º Paying creditors

• May be seconded for a brief period to the Morasha Education and Outreach Foundation to assist with their financial record keeping and administration.

4. Communication

• Drafting of communications to the community and communication on behalf of executive.
• Prepare and send out all routine correspondence to members including announcements of births/deaths/Mazal Tovs, yahrtzeit letters, etc.
• Prepare and printing of newsletters and related posters and promotional materials. This includes publishing the weekly member newsletter.

5. Event Management

• Manage functions together with function convenor and support team. This may include poster design.

6. PA TO RABBI

• Provide comprehensive secretarial and PA support to the Rabbi and assist him with preparing for meetings; functions and related activities as may be required.

• Matric is essential and a secretarial diploma or undergraduate degree is advantageous.

• Atleast 3- 5 years’ previous experience in secretarial, coordination or administrative position in a fast-paced working environment is essential
• Bookkeeping / financial administration experience is advantageous

• Strong inter-personal skills with the ability to effectively communicate with people from all ages and stages of life
• Excellent verbal and written communication skills with the ability to liaise with lay-leaders and members, to build and cement relationships with the community.

• Highly organised and proactive with the ability to multitask and prioritise effectively
• Systems oriented with good attention to detail
• A flexible, self-driven individual who is able to work autonomously while maintaining open channels of communication with a team
• A proactive individual who uses their initiative to ensure service and performance are always to a high standard.

• Basic QuickBooks skills are a distinct advantage.
• Strong working knowledge of Microsoft Office 365: Word, Excel and Outlook
• Experience in managing a database
• Proficient with Zoom and Teams.

• Customer focussed and friendly with a passion for service excellence
• Trustworthy and reliable with the ability to manage confidential information in a discrete and sensitive manner
• Comfortable working in an Orthodox environment.

Click on the APPLY NOW / DOWNLOAD APPLICATION button below

Closing date for applications: 5 May 2025

If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful